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Operations and kitchen

Purchasing and stocktaking

Products with pack size and price, order lists per supplier via WhatsApp or email, stocktaking on your phone with stock value – and purchase prices that update from your suppliers’ invoices.

Why does this feature exist?

Orders are often based on gut feeling, placed by phone or by a note on the fridge. For stocktaking, someone counts in the evening with a clipboard, and the stock value only appears days later in a spreadsheet. In Lumigast, your products are listed with supplier, pack size and price. Order lists go out via WhatsApp or email, and you count the stock on your phone. When the invoice arrives, Lumigast reads it, matches supplier and products and updates the purchase prices.

What does it do for you?

  • Order list per supplier as text for WhatsApp or email – with suggested quantities based on minimum stock
  • Stocktaking on your phone, storage location by storage location, with the stock value straight away
  • After delivery, straight to the goods receiving check (HACCP)
  • Simply connect a barcode scanner: standard scanners (USB or Bluetooth) and the built-in scanners of POS terminals work without drivers – Lumigast recognises the scan and enters the code in the right place. Without a scanner, the phone camera works too, in Chrome on Android or in the device app (in testing)
  • Scan instead of typing at delivery and stocktaking: quantity, best-before date and batch are taken from the GS1 label (in testing)
  • Every product can have several codes – bottle, crate or scale label; you assign an unknown code once, and from then on Lumigast recognises it on all devices. If the supplier’s e-invoice contains the GTIN item number, Lumigast uses it to find the product and remembers the code (in testing)
  • Read in suppliers’ invoices – e-invoice, PDF or photo, on your phone or via the management bot: supplier and products are suggested and remembered after you confirm them once, and purchase prices update themselves
  • Comparison with the order and goods receipt: you see different prices or extra quantities charged straight away – plus the net cost of goods per month by VAT rate and storage location
  • Record write-offs on your phone (spoiled, breakage, plate waste), count shelves from a photo and keep stock per storage location
  • Theoretical cost of goods compared with the stocktake: you see what is missing without anyone having recorded it

What does it look like?

Screenshots from Lumigast – with demo data, on a phone and on a computer.

Stocktaking on the phone: enter the quantity per product – it is saved when you leave the field.
Stocktaking on the phone: enter the quantity per product – it is saved when you leave the field.
A supplier’s e-invoice: Lumigast suggests the item for each line and shows the new purchase price – you check and confirm.
A supplier’s e-invoice: Lumigast suggests the item for each line and shows the new purchase price – you check and confirm.
Products and purchasing: products per supplier with pack size and price, “Order” per supplier.
Products and purchasing: products per supplier with pack size and price, “Order” per supplier.

How it works

  1. Create products with supplier, pack size and price.

  2. Create the order list per supplier and send it via WhatsApp or email.

  3. Count the stock on your phone – the stock value is ready straight away.

Who is it for?

For every business with its own kitchen or bar – from a snack bar to a restaurant.

Included in every package

This feature is part of every package – S, M and L – at no extra charge.

See pricing

Related features

Pilot businesses wanted

Try Lumigast in your business.

We set up Lumigast with you, take over your shift times and support you personally through the first few weeks. Your feedback goes straight into development.

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