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Features

What Lumigast can do.

Thirty-four modules for everyday hospitality work, from the rota through HACCP and purchasing to reservations, controlling, the POS system and several locations. As of October 2026. What every package includes and what is an add-on module is shown under pricing; what comes next is in the roadmap.

By type of business: Café · Takeaway · Restaurant · Bar · Catering

Rota with rule checks

Plan the week with templates, copy the previous week and publish the rota. Any changes made after that are logged.

Templates for recurring shifts, staffing needs per weekday and area, for example kitchen and service
You publish the rota and each new version gets a number. Your team is notified
Rule check with traffic light and reason: maximum working hours, breaks, rest periods, Sundays off
Minimum wage, the annual minijob limit (marginal employment), night work, short-term employment (70 days or 3 months) and the German Youth Employment Protection Act (JArbSchG) including vocational school days
If information is missing, the traffic light shows “cannot be checked” instead of green
On red, you can only continue with “Schedule anyway”, and this is recorded
On your phone day by day, on a computer also as a grid of all staff. You see holidays and sickness directly in the rota; the posted rota does not show them

Staffing and self sign-up

Your team enters their availability four weeks in advance and signs up for open shifts. You decide.

Mark time slots as available or “can’t work”: on your phone, in seconds
Sign up for open slots. You accept or decline
Staffing as lights: green filled, yellow waiting for your decision, blue requested, flashing red = someone is missing here
Open a week for sign-ups. Your team is notified

Requests and preferred staff

Ask specific people. Lumigast shows who is available, who has not entered anything yet and who can’t work.

“Can you work?” Your team answers yes or no, in the app or directly in the chat
Preferred staff per weekday, time slot and area: ask them one after another with one tap
No answer? You get a reminder and can ask someone else with one tap
Asked several people? The first to accept gets the slot; the others see “Shift filled by someone else”

Cancellations, swaps and reminders

If someone cancels, you see straight away who can step in and ask them all with one tap. Until someone accepts, the original person stays on the rota and the board shows the gap.

“I can’t make it after all” → you get a list of who is available and ask them with “Ask everyone”
Hand over or swap a shift, with a colleague’s acceptance and your approval
Your team confirms directly assigned shifts by a deadline
Reminders to staff phones via Telegram, for example “You’re working tomorrow …” or “Please check in”. Without Telegram, they appear in the app under the bell
Announcements to the team with read receipts: you see who has not read them yet

Rota suggestion and works council

At the push of a button, Lumigast suggests the staffing for the week – based on needs, availability, contracts and the rules of the Working Hours Act. Every assignment comes with its reason. You check and decide.

A suggestion for the whole week: who is scheduled and who is asked – shown as dashed lights directly on the board
Takes into account needs per area and time slot, covers from the reservation book, released times, preferred staff and contracted hours
Rule checks across the month and the year: rest periods, minijob limit, short-term employment, night work
Fairly shared: weekends and late shifts in turn, avoiding single working days between days off where possible
The shorter 10-hour rest period only if you allow it – and only with compensation within four weeks
Fixed rules instead of AI: the same information gives the same suggestion. Gaps stay red and state the reason
Accept per shift, per day or everything – “everything” only after a review screen with a tick box; every acceptance is logged
Works council mode: submit the weekly rota, holiday plan and minimum staffing for approval – with resolution, conditions and minutes as a PDF
With a works council, a rota is only published after approval. If it changes afterwards, Lumigast shows the differences and submits it again

Time tracking

Check in, break, check out: on staff’s own phones or on a tablet at the venue. This records the start, end and duration of every shift, as the German Minimum Wage Act (MiLoG) requires.

No signal when checking in? The tap is saved with the time and sent as soon as the connection is back (keep the check-in page open)
Tablet for checking in and out with a personal PIN, for everyone without a smartphone
Check in with a card: hold the card to the reader on the tablet or via NFC to an Android tablet, then enter the PIN – only a check value is stored, not the card number (in testing)
Staff are asked about breaks when they check out; nothing is deducted at a flat rate
Anyone who starts early needs your approval; otherwise the time counts from the start of the shift
Corrections only with a reason. The old and new values remain visible
Attendance at a glance: who is here, who is still missing
Warning if times have not been recorded within seven days

Holidays and absences

Request and approve holidays without paper forms, with a holiday balance, blackout periods and a direct effect on the rota.

Request on your phone, approval with one tap
Holiday balance with carry-over and pro-rata annual entitlement
Holiday blackout periods, for example on New Year’s Eve or in peak season
Reporting sick without a diagnosis: affected shifts go straight into the search for cover
Anyone who is absent shows red when you schedule them. Only possible with “Schedule anyway”

Annual leave planning

Plan holidays for the whole year in one go: your team enters its wishes, Lumigast shows the conflicts, and you decide in one step.

Year overview as a row of lights: twelve months per person, with the school holidays and public holidays of your federal state and your holiday blackout periods
Wish phase with a deadline: your team enters up to six wishes with priorities on the phone – in their own language
Minimum staffing per area: flashing red where too many people would be away at the same time – with names and dates
A suggestion for your decision based on priority, fairness over last year’s summer holidays, remaining leave and minimum staffing – every refusal with a reason
Confirm line by line or all at once; each person gets one message with their result
A note to each person about their remaining leave, with the date by which it should be taken
Holiday plan as a PDF to put up and as a spreadsheet – without sick days

Month-end closing and payroll office

At the end of the month, each person sees their hours and can confirm or query them. You check, approve and send the export to your payroll office.

“My month”: view hours and confirm or query them
Checks before approval: missing check-ins and check-outs, breaks, overlaps
Night, Sunday and public holiday hours shown separately. Whether a premium is paid, and how much, is set by your contracts
Statutory public holidays per federal state; you enter local holidays yourself, once
If you change anything after approval, the payroll office receives a new file with the changes
Timesheets as PDF and an audit trail: all times with every change (who, when, why), ready to present during a customs inspection (in Germany, customs checks compliance with the minimum wage)
Payroll export for DATEV LODAS and DATEV Lohn und Gehalt, or as a spreadsheet. You set up wage types and personnel numbers once with your payroll office
If you wish, the payroll export goes to your payroll office by email automatically after your approval; your payroll office can also download it in its own access

Checklists and HACCP

Lists for the start and end of a shift, ticked off on a phone with name and time. Readings and corrective actions document your in-house food safety checks (HACCP).

Lists per area, for the first or last shift of the day or for every shift, optionally only on certain weekdays
Recurring tasks: weekly, every two weeks, monthly, yearly. For example cleaning schedule, pest control, grease trap
Start “as needed”, for example with every delivery: goods receiving with temperature and delivery note
Readings such as fridge and freezer temperatures with limits; photo as evidence, without location data
Deviation? Nothing is saved without a corrective action, and you get a notification
Report defects with a photo, such as broken equipment; you record when the issue has been dealt with
Monthly inspection folder as PDF and spreadsheet, with your sign-off, for the food safety inspection
Templates based on the model forms of the food control authorities, set up with one tap
Measured values and limits are stored as they were at the time of measurement; deviations cannot be deleted

Certificates and deadlines

When a certificate is about to expire, Lumigast shows this in good time, including in the rota.

Certificate under the German Infection Protection Act (IfSG) and follow-up instruction every two years
Hygiene training at the interval your business sets
Residence permit, probationary period and fixed-term contract with expiry date
Traffic light per person; enter records for several people at once
The rota warns you when an instruction is due and blocks scheduling if a residence permit has expired
Safety briefings you record become proof for each person – with the deadline for the next one (with the add-on module Applications and onboarding)

Obligations and records

Which obligations may apply to your business depends on what you do – not on whether you call yourself a café or a restaurant. Lumigast sorts the obligations by activity and shows where a record is missing. There is deliberately no overall green light.

Lumigast supports you in organising your business obligations and records. For each obligation the overview shows the source, the legal status and any missing information. Which obligations apply to your business, and whether your actual processes meet them, must be checked separately.

32 obligations in nine areas: till, staff, young workers, food and hygiene, data protection, works council, restaurant licence and serving alcohol, takeaway sales, locations
Triggered by activities such as a till, mini-jobs, staff under 18, alcohol, music or takeaway – never by the type of business alone
First “applies”, “does not apply” or “unknown”, then the record: on file, due, overdue or missing. Unknown items stay visible and never turn green
For each obligation: source, legal status and the date of the last review; anything not yet reliably confirmed is marked “check”
Responsible person or role, reminder before the due date; on “Today” only as a number
Records from personnel files, certificates, the POS and the new opening checklist are linked instead of stored twice; export as PDF and CSV for inspections
Till registration with the tax office with a deadline per till, a reminder and “reported on” including proof – the Lumigast POS compiles the data sheet for it

Access and notifications

No app store, no lengthy training: each person gets an invitation link and is ready to go in a few minutes.

Learn more: Access and notifications → · Needs attention today → · Languages for your team → · Secure and data-minimising →

Invitation via link, QR code or WhatsApp
In the browser, optionally as an icon on the home screen, with notifications even without Telegram
Two-factor login with a code from an authenticator app, recommended for management
Roles with their own permissions, for example shift lead for staffing and checklists (no access to wages or personnel files) and payroll office read-only – see Roles and permissions
Your own shifts as a subscription in your phone’s calendar
For your team in German, English or Turkish: pages, alerts and messages to their phones, more languages on request
Optionally in Telegram as well: one bot for the team, one for management. Accept and decline requests directly in the chat. Messages containing first names and shifts then go through Telegram, a service outside the EU
Built for the phone: weekly rota, staffing, requests, holidays, times, checklists and contracts, for management too
Help in the app: guide, emergency mode and contact; report a fault with a photo – you get a reference number and the reply in the app
Faults and maintenance appear as a notice in the app and on the public status page

Telegram bots and manager assistant

For everyone who prefers to work in the chat: requests, reminders and announcements arrive via Telegram if you wish – and for management, the manager assistant will be added as soon as it is enabled.

Learn more: Telegram bots for team and management → · Manager assistant in the chat (in preparation) →

Two bots: one for the team, one for management – optional; without Telegram, everything stays in the app
Answer requests with buttons: “Yes, I’ll come” or “No, I can’t”; management accepts or declines
Reminders and announcements with read receipts
Management bot: “/heute” for open items, “/wer” for suitable people with the rule traffic light, “/umsatz” for the day’s revenue
Messages containing first names and shifts go through Telegram, a service outside the EU
Manager assistant (in preparation): prices, items, daily menu, opening hours, announcements and shifts by text or voice message – always with a preview and confirmation
The assistant works with AI services from external providers and a daily limit per business; it will only be switched on once the data processing agreements are in place

Staff costs and tips

What your rota costs, already while you plan. With daily revenue, you see whether staff costs stay within limits.

Planned staff costs per day and week from hours and contract wages, optionally with a surcharge for employer contributions
With daily revenue: staff cost ratio as a traffic light and revenue per working hour. You decide when the traffic light shows green or yellow
For past days, the hours from check-in to check-out count
For planned days, the traffic light uses expected revenue, based on your own history for the same weekday or on your input, always marked as an estimate
Events on the day: street festival, company party, covers. The team sees the title, you see the recommended staffing per area (one person per n guests)
Distribute tips: enter the pool, split it by hours and area, list for signing. Your team sees their share
Visible only to you, not to the shift lead

Controlling

Know every morning how yesterday went – and every month where the money goes. Lumigast works with the figures that the POS, rota and purchasing already have.

Learn more: Controlling → · Revenue and tax adviser →

Daily report for every day: revenue, guests, hours, cost of goods and the comparison with the last four same weekdays – sent to management as a message every morning
In detail and as a PDF: payment methods, voids and discounts, tips, staff meals, target cost of goods, waste and goods received that day
Budget with plan vs. actual per month: revenue, cost of goods, staff and your own items such as rent or energy – with a traffic light for deviations
Forecast for the current month, contribution margin and the revenue from which you make a profit (break-even); year view with twelve lights
Menu engineering: which dishes make money and which don’t? Grouped into stars, plowhorses, puzzles and dogs, with a recommendation – for example “raise the price by €0.50” or “take it off the menu”
Sales figures from your own POS or from the export of another POS system (DSFinV-K)
For your tax adviser: DATEV export of the POS and a monthly document package with all incoming invoices – original files, list and DATEV posting batch, sent automatically with the monthly dispatch if you wish
Waste and shrinkage: the kitchen records it on the phone, with reason and photo; overview per week and month with the ratio to cost of goods
Only people with the right permission see staff costs and the result

Purchasing, stocktaking and recipes

From supplier to plate: products, orders, invoices, stocktaking and the costing of every dish.

Learn more: Purchasing and stocktaking → · Recipes and allergen menu →

Products with supplier, pack size, purchase price and allergens
Order list per supplier, as text for WhatsApp or email, with suggested quantities based on minimum stock; the order suggestion with consumption and delivery days is available as an add-on module
After delivery, straight to the goods receiving check (HACCP)
Read in suppliers’ invoices as e-invoices (XRechnung or ZUGFeRD), PDFs or photos – checked for mandatory details, totals and duplicates; supplier and products are matched, purchase prices update themselves, and the comparison with order and goods receipt shows any discrepancies
Stocktaking on your phone, storage location by storage location, with stock value
Scan instead of typing: barcode scanners via USB or Bluetooth, built-in scanners of POS terminals or the phone camera – at delivery and stocktaking Lumigast takes quantity, best-before date and batch from the GS1 label; several codes per product, unknown codes are assigned once, and the GTIN in the supplier’s e-invoice finds the product (in testing)
Recipes with base recipes: cost of goods per portion, gross profit, suggested price for your target cost of goods
Ingredient allergens show what must be labelled on the dish
Menu and allergen menu as PDF and for guests via QR code at the table
Record waste on your phone (spoiled, breakage, production errors, plate waste), with a monthly overview by reason and product
Theoretical cost of goods from sales and recipes compared with the stocktake: what is missing without anyone having recorded it?

Purchasing with order suggestions

The kitchen knows what is missing – management places the order. Lumigast works out per supplier what you need until the delivery after next, in whole pack sizes. Nothing is ever ordered automatically.

Add-on module for any package – see pricing for the price.

One light per product: red will not last until the next delivery, yellow must come with this order, green is enough
Calculated from the last stock count, consumption from sales and recipes (otherwise from stocktaking), expected revenue, covers and confirmed events
Delivery days, order cut-off, lead time and minimum order value per supplier – with a note if the minimum has not been reached yet
The kitchen adjusts quantities on the phone without seeing prices; management and shift leads place the orders
Order as a PDF by email to the supplier – or ordered via WhatsApp, phone or portal and noted
Matching at goods receipt: order missing quantities as a back-order or write them off; if a price changes more than you have set, management gets a message
Price comparison per unit across all suppliers, import price lists as CSV, delivery reliability over the last 90 days
Every morning a message to management showing which supplier has its order cut-off today – with the number of items and the total

Menu online

Your menu with photos, prices and allergens at a permanent address – for your guests without logging in and without cookies. You maintain your items once, and the menu is up to date immediately.

One photo per item, upload several at once; location data is removed from the photos
Prices including VAT as required by German price indication rules, and the 14 main allergens under the EU food information regulation
Opening hours and a “Book a table” button – to your own reservation book or to another system
For your guests in German, English and Turkish
Sharing page: QR code, link for WhatsApp and Instagram, instructions for your Google Business Profile and a code to embed the menu in your website
Table stands and QR cards as PDF to print
The menu only goes online once you release it and your legal notice (Impressum) is stored
A note on your start page if allergens have not been checked yet or a price is missing

Reservation book

Reservations by phone or online – in your own book, with no fee per guest and no third-party provider. Covers go straight into the rota.

Add-on module for any package – see pricing for the price.

Entered in seconds on the phone: name, time, number of people – everything else if needed
The day as a timeline with lights: yellow requested, green confirmed, blue arrived, red no-show; plus an overview of the week
Online booking on your own page – as a link for your website, Google Business Profile and Instagram, as a QR code or to embed; without cookies, in German and English
You decide: confirmed immediately or as a request first, time slots, seats or tables, booking lead time and closing days
Emails to your guests: confirmation, refusal, cancellation link and a reminder the day before
Waiting list: when a table becomes free, you call with one tap
Assign tables from the POS, with a warning for double-booked tables; “arrived” opens the table in the POS
Covers feed into the rota and expected revenue – the recommended staffing adjusts
Monthly statistics: reservations, guests, online share and how many guests did not turn up (no-shows)
Waiting staff see the reservations for today and tomorrow; guest data is deleted 30 days after the visit

Parties and catering

Birthday, company party, wedding or catering: from the enquiry to the post-event costing in one place – with quote, deposit, schedule and billing.

Add-on module for any package – see pricing for the price.

Online enquiry via a form for your website, without cookies – or entered by hand
Quote from templates such as “buffet” or “drinks package”, from items and recipes; VAT per line, food 7%, drinks 19%
Quote as a PDF in your design, sent by email; your customer accepts it bindingly via a link
Deposit with due date and reminder – in cash, by card or by bank transfer
Schedule as a checklist for the team and as a printout to put up; staffing needs go into the rota as open shifts
Shopping list from the recipes, with a draft order per supplier
Billing via the POS with the deposit offset (POS system in testing) – without the POS as an invoice with all mandatory details
Post-event costing: revenue, cost of goods and staff costs – what the party earned

Guest loyalty

Guests who come back: feedback, stamp card, newsletter and vouchers – at your own address, without cookies and without third-party providers.

Add-on module for any package – see pricing for the price.

Feedback via QR code on the receipt and on the table stand: stars for food, service and ambience, plus a comment – in German and English
Afterwards every guest gets the same link to Google reviews, no matter how many stars they gave
A poor rating? You get a message straight away and can reply by email; on Mondays a weekly summary arrives
Digital stamp card or points without having to give a name: card number with QR code, also as an image for the phone; redeemed at the POS (in testing)
Newsletter with double opt-in, unsubscribe with one click, sent as a plain text email, statistics without tracking
Order vouchers online, paid by bank transfer or on site; the voucher arrives as a PDF in your design with code and QR code
Withdrawal from an online order with its own button, as required by § 356a of the German Civil Code (BGB)
Each guest page only appears once you activate it and your legal notice (Impressum) is stored

POS system (in testing)

Lumigast has its own POS system for table service, bar counter and kitchen. It currently runs in demo mode with a TSE simulator; receipts issued there are not valid for tax purposes. Before live operation, a certified Cloud-TSE from fiskaly will be added once the contract is signed, and the setup will be coordinated with a tax adviser.

Learn more: POS system (in testing) → · Order at the table via QR code →

Find products instantly: search by name or number, favourites, recently ordered and the daily menu as a separate tab
Add items to the table, with courses, notes for the kitchen and a seat per item; waiting staff call away later courses with “Course away”
Reorder with one tap: “Repeat round” or “+1” on an item
Transfer items, move tables and merge tables
Tickets go automatically to kitchen and bar, to a display with a traffic-light timer or to a ticket printer
The kitchen marks dishes as “ready”, and waiting staff see this at the table and in the pick-up list at the pass
Quick sale at the counter: tap a drink, “Paid cash”, receipt, next guest
Payment the way guests want it: everyone pays separately (tap items or pay by seat), split evenly, using “Pay next share” for each following share, or pay a fixed amount and leave the rest open
Your own payment methods, cash and card mixed on one receipt, tip per receipt
Invoice made out to a person or company, business entertainment receipt, receipt to the guest’s phone via QR code, as PDF or by email – the guest’s address is not stored
Sell and redeem vouchers, including single-purpose vouchers; staff meals with a monthly list for the payroll office
Advance payments, for example for a party, and container deposits
Order at the table via QR code: guests order on their own phones, and waiting staff approve each order
Visual table plan: where guests are sitting, which bills are open and where food is ready
End-of-day closing with Z report, cash book and DSFinV-K export – Lumigast checks the export at the push of a button against the tax authorities’ interface specification: files, formats, mandatory fields and totals
Cash count with a counting record as PDF, optionally required before the end-of-day closing
Receipt photos in the cash book, for example for purchases paid from the till
DATEV export for your tax adviser from the Z reports, with preview and, if you wish, sent monthly by email
Till registration with the tax office: all details on the POS, serial numbers and TSE in the order of the ELSTER form, as a PDF for your tax adviser; Lumigast reminds you of the one-month deadline and records when it was reported – the report itself is filed via “Mein ELSTER”
Reports by day, week and month; each morning a message to management with the previous day’s revenue
Redeem stamp cards when paying, bill parties from the quote, QR code for guest feedback on the receipt
Cash drawer on the ticket printer: opens by itself for cash payments, even with a tablet as the till; only authorised staff may open it without a sale, and every such opening is recorded and shown at the cash count (in testing)
Ticket printers report an empty paper roll or an open cover at the till and to management; kitchen printers with a buzzer announce new tickets audibly (in testing)
Customer display on a second tablet or the till’s second screen: what is being entered, the total and, after payment, the receipt as a QR code; plus items and total on the customer display of the Star ticket printer (in testing)
Kitchen display without touch: numeric keypad, bump bar or foot switch – even with wet hands; kitchen display, pick-up screen and customer display keep the screen awake (in testing)
Barcode scanner at the till: one scan enters the item; the till recognises vouchers and regular-guest cards by their QR code (in testing)
In preparation: card payments at the terminal directly from the POS – on the Stripe terminal, guests see the items and total before paying and choose the tip

Kiosk: self-ordering with pick-up number

Guests order on a tablet, pay at the counter and collect their food as soon as their number appears. The first stage is built, with payment at the counter; card payment directly on the device is planned.

Add-on module for any package – see pricing for the price.

Start with “Eat in” or “Take away” and a choice of German, English or Turkish
Menu with photos, prices including VAT and “Allergens” on every dish; required and multiple choices, and paid extras are never preselected
Daily pick-up numbers – kitchen and bar only see the order after it has been paid at the counter; unpaid orders expire after the time you set
At the counter: tap the number, choose the payment method, “Paid” – ticket, kitchen display and receipt all show the number
Pick-up screen with “Preparing” and “Ready for pickup”, a chime and an announcement – numbers only, no names
No alcohol or tobacco on the tablet; no cookies, no login, large buttons, larger text and high contrast
Daily overview for management: orders, paid, cancelled and the waiting times until pick-up
Requires the Lumigast POS, which is currently in testing; devices are not included in the price

Personnel file, questionnaire and handover

Everything that belongs to a person in one place, and what your payroll office needs, without paperwork.

Personnel file: store contracts, certificates and payslips and share them with the person
Personnel questionnaire on the employee’s phone: tax ID, social insurance number and bank details with validation of the numbers, stored encrypted
Change contract data from a set date; closed months stay as they were
Import existing data: staff, contracts, remaining holiday and hours balances from Excel
Handover log from shift to shift, with photo and “important” flag
Take on new people from an application with one tap – see Applications and onboarding
Data protection built in: deletion periods run every night, a data access report for an individual and all of the business’s data as a download

Applications and onboarding

From the job ad to the first shift: applications come in via your own jobs page, new people start with a checklist, and your know-how is ready on the phone.

Add-on module for any package – see pricing for the price.

Learn more: Applications and onboarding → · Knowledge and safety briefings →

Your own jobs page with a short form, without cookies, also for embedding in your website – with the details Google uses for its job search
Applicant inbox with a light for each stage, notes and email templates for interview, trial shift, offer and rejection
Take people into the team with one tap: person, contract, probationary period and invitation are created together
Data protection built in: no questions about photo, health or marital status, deletion after fixed periods, talent pool only with separate consent
Onboarding checklist with deadlines from the first working day: written terms of employment (German Evidence Act), immediate social security notification, instruction under the Infection Protection Act, safety briefings – red when something is overdue
Knowledge pages for your team, with pictures and per area or role – for example welcome, hygiene, allergens, POS, emergencies
Learning modules with read confirmation and comprehension questions; required reading with deadline and reminder
Record safety briefings – occupational safety, fire safety, hygiene, infection protection: proof is created for each person, with the deadline for the next one
At a glance: who has read what and which briefing is due

Roles and permissions

Each person sees only what they need for their work. This keeps the app simple and protects wages, personnel files and the till.

Seven roles to start with: owner, shift lead, team, waiting staff, bar counter, kitchen and payroll office – plus an operations manager if you wish
Permissions per role, clearly arranged in six groups and adjustable at any time
At the till: voids, discounts, cash count and end-of-day closing only with the right permission – otherwise the till shows “Please call a manager”
Management creates further management accounts itself, confirmed with a two-factor code or password; every change is logged
Simple mode: a start page and short navigation for each role – waiting staff start at the tables, the kitchen at the kitchen display
Role templates for several businesses and the four-eyes principle – see Change log and modular permissions

Change log and modular permissions

See who changed what and when – without monitoring your team. The log runs in every business; entries cannot be changed or deleted.

Logged: changes to permissions, staff and contracts, to the rota after publication, time corrections, holiday decisions, POS settings, modules and deletion runs – with old and new value
Search and filter by period, area, person and object; export as CSV or PDF; information per person under the GDPR
Chained with checksums: every night Lumigast recalculates the chain and tells management if something is wrong
Sign-in log: when and how someone signed in, failed attempts and a lock after too many wrong passwords, which management can lift
Every person sees the devices they are signed in on and can sign out other devices
Not logged: read access, page views, passwords and reasons for sickness – and there is no analysis per person over time
Role templates: define roles once and distribute them to all businesses – adjustable on site or adopted and locked; compare “who may do what” across all businesses
Four-eyes principle: granting or removing management roles and changing management permissions only with confirmation from a second manager
In the log, the works council sees its own areas: rota, holidays and times – without wages

Several locations and head office

For businesses with more than one location: one account, one cockpit across all locations, centrally maintained templates – and staff who work in several locations with one login.

Add-on module for any package – see pricing for the price.

Cockpit with a tile per location: revenue yesterday and this month, staff cost and cost of goods ratios, missing staff today (flashing red), open requests and faults
Monthly report per location and overall: revenue, staff costs, hours, cost of goods and waste – also as a spreadsheet
Maintain items, product groups, recipes, checklists, design and roles centrally and distribute them – first as a preview, then with a log
Your choice per item: locked centrally or adjustable on site. Each location can adjust its own selling prices
Feedback from the locations: where content differs or a location's own price applies
Add staff to another location: one login for all locations, switch at the top of the app, your own shifts at all locations in one week
Rule checks include shifts at other locations: overlaps, maximum daily hours, rest periods, Sundays and youth protection
Staff costs of a location are visible only to people with the right to see them there; payroll export stays separate per business

Central kitchen and production

One business cooks ahead for the others – sauces, stocks, desserts. Lumigast plans production, tracks every batch and delivers to your locations with a delivery note.

Add-on module for any package – see pricing for the price.

Products from your recipes, with shelf life, best-before or use-by date, storage note and list of ingredients
Production suggestion from the locations' expected sales and their requests, minus stock and orders already planned
Production list for the kitchen on the phone: tick off, enter quantity, batch and temperature
“Done” books out the ingredients and books in the product – with batch, best-before date and production cost; missing ingredients become a draft order
Label as PDF with name, ingredients, highlighted allergens, production and expiry date, batch and producer
Traceability per batch: where the ingredients came from and which locations received it
Locations request on the phone, the central kitchen accepts and delivers; receipt is booked with quantity and temperature
Stock per location and storage place, transfers with delivery note and a stock ledger with every movement
Record core temperature and cooling with limit values

Franchise

For franchise head offices: bill fees, distribute standards, see the status. Every franchisee has their own account – head office only sees what the contract allows.

Add-on module for any package – see pricing for the price.

Create franchisees with term, ongoing fee as a percentage of net revenue, minimum fee, marketing contribution and entry fee; joining by invitation code
Before joining, the franchisee sees what head office will see – and what it never sees: no receipts, no employees, no rotas, no wages, no guests
Monthly revenue report from the franchisee's app, checked and confirmed by the franchisee
Fee invoice as an e-invoice (ZUGFeRD PDF and XRechnung) with its own number range once head office’s details are complete – the franchisee downloads it in their app; corrections only by cancellation invoice, export as a spreadsheet for accounting
Light board per franchisee: green all done, yellow report outstanding, red fee overdue
Standards in versions: items with a non-binding recommended price, recipes, checklists, design, training and a framework for opening hours
The franchisee adopts the standards themselves and sets their own prices freely; any deviation is reported with a reason
Head office sees for each standard: adopted, different or open

Starter profiles: an easy start

You tell Lumigast what kind of business you run, and the app adapts to it. Each role sees only what it needs – you add more when you need it.

Five starter profiles: café, takeaway/quick service, restaurant, bar/pub and catering/events – bakery cafés, ice cream parlours and food trucks included
Set-up with only five required details: name, town and federal state, way of working, team size and first workflow; everything else is optional
Short navigation on the phone: your team sees at most four items, waiting staff and kitchen five, management six – each with “More”
“Today” shows the three most urgent tasks at the top, with the number of further tasks below
“Discover”: every feature that is switched off, with its benefit, price, permissions and set-up – anything that costs extra needs its own tick, and nothing is ever booked automatically
Switch profiles without losing anything: data, settings and booked modules stay

New opening and set-up

Opening a restaurant means keeping track of many trips to the authorities and many deadlines. Lumigast turns them into one list – and sets up your business in a single run.

Learn more: New opening → · Set up in one day → · Your branding →

Start-up checklist based on your opening date, federal state and a few yes/no questions – around 50 items in four phases
Restaurant licensing law for all 16 German federal states, with sources (as of October 2026): whether a licence is required or a notification is enough, with which deadline, and whether the briefing at the chamber of commerce (IHK) is part of it
Business registration, registering the till with the tax office, briefing under the Infection Protection Act, hygiene with a basic HACCP folder, GEMA, insurance, suppliers, staff
Every item in plain language: the responsible office, a link, a note on costs and space for your documents; the whole list as PDF
A light for each item – flashing red when a deadline has passed – and reminders 14 and 3 days before
Set-up wizard in seven steps: type of business, logo and colours, menu as a template or imported from CSV/Excel, tables and stations, team with invitations by QR code or WhatsApp, pairing devices, done
Five starter profiles – café, takeaway, restaurant, bar and catering – switch on the right features; you can open the wizard again at any time
The checklist does not replace advice from the trade office, the chamber of commerce or your tax adviser

My contract

Your contract with us, openly in the app: what you have booked, what the next invoice contains and how you take your data with you.

Package and add-on modules per business with price, plus minimum term and notice period
Active people today and the highest number in the month – so you can see what is charged
Preview of the next invoice; all invoices as e-invoices – as a ZUGFeRD PDF with embedded invoice data (EN 16931 profile) that your accounting software reads directly, or as an XRechnung if you prefer
We set up the invoice format and, if needed, your Leitweg-ID (routing ID for German public authorities) for you; each e-invoice is created once and then stays unchanged
Rented devices and their rental period
With several locations, the management of each location sees only its own business, the contract holder sees the whole contract
Want a different package? Send a message to our support straight from the app – the answer appears under Help
Your data belongs to you: all data of your business available for download at any time
Visible only with the “My contract” permission – at the start only for the owner role

What Lumigast does differently

The small differences.

Many programs can handle a rota. The difference lies in the small things that save time every day.

Targeted requests. You ask your preferred staff directly, and the answer comes back as yes or no in the chat.
Row of lights instead of a calendar. One glance shows you where staff are missing over the next four weeks.
Costs in advance. The cost traffic light also works for planned days, using the revenue your own history suggests.
Earnings preview. For every open shift, your team sees what it pays and how much room is left below the minijob limit.
On-call and thanks. You call in a reserve with one tap, and whoever steps in gets a thank-you instead of a place in a ranking.
To resolve today. Your day starts with the list of open items, and in the chat the assistant answers questions such as “Who can do service on Saturday?” without AI.
One daily menu for everything. You maintain it once, and guests, the POS system and the kitchen’s prep list (mise en place) have it straight away.
Theoretical versus actual. After the stocktake, the theoretical cost of goods from sales and recipes shows what is missing without anyone having recorded it.

Pay by seat. Each item remembers the seat, so every guest pays exactly what they had with just a few taps (POS system in testing).
Obligations on the side. The audit trail for a customs inspection builds itself, and deletion periods run every night without you having to do anything.
Suggestions with reasons. The rota suggestion says why for every assignment – nothing is taken over until you have checked it.
Reviews without a filter. After giving feedback, every guest gets the same link to Google reviews, no matter how many stars they gave.
Traceable, not monitored. The change log shows who changed what. It does not record read access or page views, and there is no analysis per person.
Franchise with clear limits. Head office sees revenue totals and the status of its standards, never employees, guests or receipts – and the franchisee sets their own prices.
Your contract in the app. You see your package, the next invoice and all invoices as e-invoices under “My contract”, and you can download your data at any time.
The manager changes prices, products and the daily menu by voice or text message in the chat, in any language, with a preview and confirmation.

Pilot businesses wanted

Try Lumigast in your business.

We set up Lumigast with you, take over your shift times and support you personally through the first few weeks. Your feedback goes straight into development.

Book an appointment

030 84523850